Vacaville Art Gallery and League Minutes

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Christy Dougherty, Mingan Tribo, Maricel Townsend, Roberto Valdez, Jim McMenamin, Mai Ling Albert and Susan White Gallery Manager.

TREASURER Marty Guzman. In the Bank 6-30=10 $3,540.43 June Sales $1,338.00 Juried Art Show Silent Auction, $530.00

(Secretary Information) The Vacaville Art League and Gallery Board of Directors Meetings are informal. Many subjects are discussed, clarified and implemented. Only those subjects which are formally moved and seconded and voted on are reported in the Minutes. Any subject that requires a change in Art League Policy and expenditure of funds are moved seconded and voted on. The Minutes may appear brief but lengthy and complicated discussions are not recorded. R. Gideon)

NEW BUSINESS
City of Vacaville Cultural Arts Student Art Show August 21 thru September 25.
Non Juried Art Show October 6 thru November 13.
Member Show with Miniature Show and Juan Ramagoso Spot Light Artist November 23 thru December 30.

Gallery Manager Susan White suggested that Receptions, during nice weather, be held out on the patio with live music. Richard will contact Vaca High School and W.C. Wood High School Jazz bands to play at the receptions. All Board Members agreed.

MEMBERS PRESENT: Marty Guzman, Mingan Tribo, Richard Gideon Kristy Dougherty, Joy Key, Janet Manalo, Ron Gallus, Karen Hansen, Maricel Townsend, Lori Borchers, Mary Rieche, Susan White, Manager and Estelle Assistant Manager.

(Secretary Information). The Vacaville Art League and Gallery Board of Directors meetings are informal. Many subjects are discussed, clarified and/or implemented. Only those items which are formally moved and seconded and voted on are reported in the Minutes. Any item that requires a change in Art League Policy or expenditure of funds are moved and voted on and appear in the Minutes. The Minutes may appear brief but lengthy and complicated discussions are not recorded. R Gideon

GUESTS: Jim Ball (former Community Services Director) presented his program for using recylable items for art projects. Would like to keep the League and Gallery in the loop for his future development. Vacaville would be the headquarters for a tri County area.
Mary Rieche, Mark Lillis and Carol Levin presented a request from The Leaven (a religious group) that the Art League and Gallery Membership has helped before, are asking for donations of art work for their fund raising event.

NEW BUSINESS: Randy presented his request that a Life Membership Category be established at $750.00 Discussed. Kristy moved Joy 2nd, Passed A request was also presented to establish a Group Membership Category with a limit of 10 exhibiting members, cost $90.00. Joy moved Mingan 2nd Passed. A Miniature Show to be considered for exhibit. Susan White Manager, reported that the broken window was repaired thanks to Lori Borchers brother.

ELECTION: The following members were elected as Board of Directors.
Lauri Borchers, Roberto Valdez, Mary Hromalik, Jack Shiner, Frank Shiner.
Kristy moved Marty 2nd to elect. Passed

The following members were elected as Executive Board.
President, Dudley Owens, Vice President, Randy Tribo, 2nd Vice President,Kristy Dougherty, Secretary, Richard Gideon, Treasurer, Marty Guzman
Kristy moved Marty 2nd to elect. Passed

VACAVILLE ART LEAGUE AND GALLERY
BOARD OF DIRECTORS MEETING
MAY 19, 2010

MEETING called to order at 6:30 pm by President Dudley Owens.

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Kristi Dougherty, Joy Key, Janet Manalo, Mingan Tribo, Ron Gallus, Karen Hansen, Maricel Townsend, Robert Valdez, Jim McMenamin, Lori Borchers, Mai Ling Albert and Assistant Manager Estelle.

MINUTES: Approved

REPORTS:
TREASURER: Marty Guzman reported that there is $722.93 in the Bank. April Sales $314.00. Juried Art Show: Cost $1,414.00 Income $4,165.00 Profit $2,750 22.

SECRETARY INFORMATION The Vacaville Art League and Gallery Board of Directors Meetings are informal. Many subjects are discussed, clarified and implemented. Only those subjects which are formally moved and seconded and voted on are reported in the Minutes. Any subject that requires a change in Art League Policy, and expenditure of funds are moved and voted on. The Minutes may appear brief but lengthy and complicated discussions are not recorded. R Gideon

BUSINESS: 1. Discussion on Hard Drive back up for Gallery data. Ron to investigate the method. 2. Window needs to be replaced. Will have to be done by hand since the casings are so old. 3. Joy Key recommends a power point presentation with an exhibit.
4. President Owens tabled the Board of Directors vote on mailing costs. Kristy volunteered to pay for 220 mailings. ($44.00) No action taken.

OLD BUSINESS: JURIED ART SHOW:. Randy THANKS all who worked on the show.
Janet commented that there were duplicate entries in the Juried Art Show. Art work given awards in the past were re entered and won again. A sign will be posted for next years show that previoius winning art work is not acceptable. Discussion on Judges seeing all entries prior to judging. Several methods were suggested. JPG submissions discussed. Next years Juried Art Show should start now looking for Judges and setting up the criteria for the show. Will need a Chairperson.

MEETING ADJOURNED AT 8:10 PM Secretary Richard D. Gideon

MEETING called to order by President Dudley Owens at 6:35 pm
MEMBERS PRESENT; Marty Guzman, Randy Tribo, Richard Gideon, Christy Dougherty, Joy Key, Janet Manalo, Mingan Tribo, Ron Gallus, Karen Hansen, Maricel Townsend, Robert ?, Jim Mcmenamin and Estelle, Ass't. Manager.

REPORTS: TREASURER Marty Guzman reported that as of March 31, 2010 in the Bank was $2,836.86. March Sales $90.00

(Secretary Information) The Vacaville Art League and Gallery Board of Directors meetings are informal. Many subjects are discussed, clarified and/or implemented. Only those subjects which are formally moved, seconded and voted on are reported in the Minutes Only a subject that requires a change in Art League Policy and/or expenditure of funds are moved and voted on. The Minutes may appear brief but lengthy and complicated discussions are NOT recorded. R.Gideon

BUSINESS; Christy moved and Joy seconded that the Art League and Gallery produce a Second Non Juried Art Show this year. Passed
Fund raising was discussed. An informational packet is to be assembled. Need a Chair Person for a committee to contact sponsors, businesses and/or corporations.

JURIED ART SHOW: Randy needs help at the Gallery for receiving art work, which will be Tues April 4 through Saturday April 8, 12 - 4 pm. Prizes were discussed and it was decided that a % of the fees will be used for prizes. Christy moved that each juror will give a special award (cash) all media and one Best Of Show. Joy seconded. Passed.

NEW BUSNESS; Ron Gallus volunteered to reformat the Newsletter. Plein Air painting was discussed. Christy moved that $30.00 be charged for an ad of 1/3 of a page in the Juried Art Show Program.
Particulars for the Diva's Art Show were discussed and clarified.

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Kristi Dougherty, Joy Key, Janet Manalo, Mingan Tribo, Mei Ling Albert, Ron Gallus, Karen Hansen and Susan White, Gallery Manager.

REPORTS:
TREASURER: (Marty Guzman) In the Bank, $3,669.79 Feb Sales $475.25
Fiesta Committee rent reduced from $1000 to $700 per month

BUSINESS:
   Dudley Thanked Susan, Gallery Manager, for the article in the Vacaville Magazine about the Gallery.
   Karen Hansen will be the Honoree from the Art League and Gallery at the Salute to the Stars Gala. Dudley will present the award and will also introduce Susan as the Gallery Manager to the arts community.
   Marty Guzman suggested net working with the Vacaville Museum and other venues around town. Joy Key suggested net working with surrounding communities. Could use Arts in the Park to do the net working.
   Randy Tribo thanked the staff and jurors for the Student Art Show. Exhibit has had many visitors both adult and students.
JURIED ART SHOW: Randy reported tha the show still needs jurors. Several names were suggested. Ribbons for the Juried Art Show will be given in 8 catagories and will be First Place, Second Place and Third Place and one ribbon for City Purchase ($500.)
Randy needs people for Jury Day plus food on May 2. Art work will be handled carefully without gloves. Need items for the Silent Auction and Raffle. Membership to be contacted. Ron Gallus will do the Juried Art Show Program which includes list of entries, winners and the names of jurors.

NEW BUSINESS: Need to repaint the out side sign. It was suggested that the Gallery contact Lazard Hazard Waste Co. to see about getting the wine out of the cellar. It was reported that the lights in the Gallery have been on in the early morning. Need shows for September - October, also May - June, also July - August. Mingan Tribo is to make and post a sign by the desk with a listing of requirment for having art work ready for hanging.
If the Hanging Committee has to do it there will be a $5.00 fee for each piece of art.

VACAVILLE ART LEAGUE AND GALLERY

BOARD OF DIRECTORS MEETING

FEBRUARY 17, 2010

Meeting called to order at 6:30 pm by President Dudley Owens

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Kristi Dougherty, Joy Key, Janet Manolo, Mingan Tribo, Marianne Post, Mei Ling Albert, Ron Gallus, Karen Hansen, Jim McMenemin, Maricella Townsend. (Sign in sheet lost, these are the members I remember) RG.

MINUTES: Joy moved and Jim 2nd approval. Passed

GUEST: Cindy Farrell spoke to the Board about the need for artists to instruct students in the Vacaville Unified School Districts After School Program. Notice will be sent to membership asking for volunteers. Contact Susan if interested.

NEW BUSINESS: Mary Rieche requested the Art League and Gallery participate in the May Artisan Fair which is a fundraiser for a youth outreach program in San Francisco that is Church sponsored. It was decided that the membership will be contacted and those that wish to participate may do so. The League and Gallery as an organization will not.

Janet Manolo inquired about hanging a metal sculpture in the Gallery. Not an easy thing to do and dangerous, another method is being explored.

REPORTS: Treasurer Marty Guzman reported that as of the end of Jan. 2010 there was $702.36 in the Bank. Richard is to contact Amy McElwain the only two signators left on the CD and cash it since it had matured and there would no penalty for cashing it. The amount of the CD is$3,000.00.+ Kristi moved and Mingo 2nd to cash the CD. Passed

JURIED ART SHOW. Marty moved and Mingo 2nd to raise the entry fee to $15 for memers and $20 for non members.

Marianne moved and Kristi 2nd that the Jurors be paid $200. Passed

A committee was formed to overhaul the Juried Art Show policies. Members of the committee are: Kristi Doiugherty, Karen Hansen, Randy Tribo, Dudley Owens, Maricella Townsend, Joy Key and Gallery Manager Susan White.

NEWSLETTER: Marianne Post, current Editor of the Newsletter will be leaving Vacaville soon and a replacement Editor is needed. If interested contact Susan at the Gallery.

MEETING ADJOURNED 7:45 pm SECRETARY Richard Gideon

NOTE: There is always a lot of discussion at the Board Meetings. If you are interested in the workings of the League and Gallery then if you are a Board member of not you should attend the meetings. The discussions are informative and give a great insight to the workings of the League and Gallery.

RG.

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Kristi Dougherty, Joy Key, Janet Manalo, Mingan Tribo, Marianne Post, Mei Ling Albert, Ron Gallus

NEW BUSINESS:
Treasurer's Report: Marty reported that there is $1,720.20 in the Bank. December Sales, $750.00,

VICE PRESIDENTS REPORT: Randy. 1. Juried Art Show May 8 to June 16. Receiving April 27 to May1. Reception May 8. No Chair has been named so the entire Board of Directors will serve as a group Chair. Need to find 3 Jurors. Joy moved and Marty seconded that all art work submitted for the Juries Art Show be “Exhibit ready”; if not a fee of $5.00 will be charged for the Hanging Committee to make it ready. Passed. It was also suggested that the artist whose work is not ready, to be given instruction on how to do it.

STUDENT ART SHOW: Joy Key moved and Mingan Tribo seconded that Randy be authorized to purchase plainer ribbons and the Paul Gobal Medal. Will have the same categories.

JANET MANALO: The Art Dealers Exhibit is ready to go and will have their Reception on July 11. Golden Workshop is scheduled. Janet also suggested that members join Face Book on line for Social Networking.

NOTE There is always a lot of discussion at the Board Meetings. If you are interested in the workings of the League and/or Gallery then if you are a Board Member or not you should attend the meetings. The discussions are informative and give great insight into the workings of the League and Gallery.

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Kristi Dougherty, Joy Key, Karen Hansen, Janet Manalo, Mingan Tribo, Marianne Post, Mei Ling Albert, Penny Oliver, Ron Gallus

PRESIDENTS REPORT: Dudley. A. Received $1,500.00 from Advocate for the Arts.
B. Fiesta Committee needs repairs done in the studio.

VICE PRESIDENTS REPORT: Randy. 1. Karen moved and Kristi seconded that the Art League and Gallery rejoin the Vaca Arts Council. Passed. 2. Jan 16th Reception for the Open Show, Guest Artist, Curt Tyner. Open show runs from Jan 16 to Feb 20, 2010.
3. Student Art Show, Reception March 7 runs to 17 April, 2010. 4. Juried Art Show Reception May 8, 2010 runs till June 19, 5. Notices are being sent to members to exhibit in several venues available.

GALLERY MANAGER AND ASS'T. Susan and Estelle reported that Hemlock School would like artist to demonstrate techniques to students. Last reception had 21 attending and several donated funds.

EXHIBIT OFFER: Janet Manalo presented information on an exhibiting group. Consider their exhibit for June 29 through August 7. Kristi moved and Marty seconded to accept the offer. Passed

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Christy Dougherty, Joy Key, Karen Hansen, Janet Manalo, Maricell Townsend, Mingan Tribo, Steve Duncan, Marianne Post, Robert Valdez, Jim McMenimin, Meiling Albert, ????, Meg Ricole?

NEW BUSINESS: REPORTS
TREASURER: Marty Guzman reported that there is $4,183.15 in the Bank.

FIRST VICE PRESIDENT RANDY TRIBO'S REPORT
   A. The Annual Non-juried Art Show, November 20, 2009 to January 9, 2010. Receiving November 10-14. Reception November 21, 7-9 pm Fees to remain the same $6.00 for members and $8.00 for non members. Steve Duncan is the Chairperson of the show. Pick up after the show will be January 5-9, 2010.
   B. Basement Clean out will be scheduled in the Spring of 2010.
   C. Gallery will be CLOSED, December 25,26,27, and 28. Also December 31, January 1,2,3,4 will reopen on January 5, 2010.
   D. Art work needs to be replaced in The Surgery Center, Ulatis Community Center, and at Vacaville Toyota. Randy is in charge.
   E. Christy moved that the League purchase 2 transformers for the lighting in the Gallery. Joy seconded. Passed.
   F. Randy announced that January and February 2010 will be a Members Open Show.

GALLERY MANAGER AND ASS'T. Richard will meet with Susan and Estelle and go over the Policies and Procedures for the Gallery.

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Richard Gideon, Kristi Dougherty, Joy Key, Karen Hansen, Janet Manalo, Maricella Townsend, Mingan Tribo, Steve Duncan.

GUEST: Mark J. Lillis from the Leven organization. Moved by Joy, seconded by Marty that the Vacaville Art League support the Leven organization with donated art work. The Leven is a grassroots effort to show love and compassion to neighbors in the form of after-school tutoring, mentoring and family suport for elementary school students.

REPORTS:
   Treasurer: In the Bank, $5,800.00 Sales will be reported next month for June, July, August, and September. Marty Guzman has volunteered to attempt the Treasurer's position. Andy Suihkonen will give Marty On The Job Training.
   A. 6 resumes were submitted for Gallery Manager. 5 will be interview on September 23 and 24 at the Gallery at 7 pm
   B. Vice President Randy Tribo reported that a Miniature Show could be planned. Kristy moved and Maricella seconded that such a show be planned. Passed. Receiving for the show will be September 22. Exhibit opens October 6. Reception October 10. Exhibit closes November 10. Requirement for entry any item under 8 inches.
   C. "Relay for Life" artwork to be replaced at the Surgery Center.
   D. Non Juried art show needs a chairperson. Receiving for the show will be November 10 - 14. Exhibit opens November 20 ends the first of January. Reception will be December 5.

ELECTION: Moved by Joy, seconded by Karen that Steve Duncan be re elected to the Board of Directors.. Passed

MEMBERS PRESENT: Marty Guzman, Randy Tribo, Ron Gallus, Richard Gideon, Kristi Dougherty, Joy Key, Beverly Black, Karen Hansen, Janet Manalo, Suzanne Bruce, Jim Mc Menamin, Maricell Townsend, Mingan Tribo, Roberto Valdez, Estelle Kirkendall

UNFINISHED BUSINESS:
a. Three letters expressing interest in the Gallery Managers position.
b. Hiring Committee formed: Joy, Karen, Randy, Maricell, Richard and Kristy.
c. Inspections are to be made of the "dead" fire alarms and lights, report sent to the Vacaville Fire Department.

NEW BUSINESS: Soroptomist Club is sponsoring a visit by "La Vida Nueva" from Oregon. They are Zapotec Women bringing an exhibit of rug weaving. The Gallery will feature the exhibit on September 14, 2009. B. Membership dues were discussed and the Family Membership requirement in particular. Kristy moved and Joy seconded that a Family Membership be all inclusive for families regardless of age and/or address.

REPORTS:
Treasurer: In the Bank, $4,523.06 Sales will be reported at the next meeting for June and July.

COMMITTEES:
   Fundraising. L Napier, not present
   Community Services Commission: Richard reported that the Arts Advisory Committee is about to fold.
   Maintenance: Steve Duncan, not present
   Workshops. Mai Ling Albert, not present
   Receptions: Karen thanked the members of her committee for doing an excellent job at the last reception.
   Hanging: Rand and his committee are doing an excellent job.
   Phone: Jim McMenamin had no report.
   Membership: No Chair, no report
   Guest Artist: Randy is still in process of obtaining an artist.
   Art and Soul: Randy reported that he met with the City and they want to repeat the event next year.
   Non Juried Art Show: No Chair , no report.

ELECTION:
a. Mingan Tribo was elected to the Board of Directors.
b. Executive Board Members were elected to remain in their present positions. Beverly Black resigned as Second Vice President and was replaced by Kristy Dougherty. All positions to be elected, moved by Karen and seconded by Joy.

ANNOUNCEMENTS: The Board of Directors will meet Wednesday, July 22 at 6:30 pm to rewrite the Job Description for the Gallery Manager.

VACAVILLE ART LEAGUE AND GALLERY
SPECIAL BOARD OF DIRECTORS MEETING
JUNE 17, 2009

MEMBERS PRESENT: Beverly Black, Marty Guzman, Kerry Rowland-Aurich, Randy Tribo, Kristi Dougherty, Joy Key, Karen Hansen, Marianne Post, Richard Gideon, Ron Gallus, Steve Duncan, Mai Ling Albert, Maricella Townsend.

BUSINESS: President Owens read the letter of resignation from Manager Judie Muncie. Discussion followed. President Owens informed the Board that Estelle will keep the Gallery open. President Owens to send e mails to the Membership informing them of the resignation of Manager Judie Muncie and the plans to keep the Gallery open.

MEMBERSHIP MEETING: Members arrived at the meeting for their regularly scheduled meeting. The membership present were informed of the Managers resignation and discussion was held. Membership present recommended that the Board of Directors meeting and the Membership meeting be held on the same day. Board of Directors Meeting early at 6:00 pm and the Membership Meeting at 6:30 pm on the third Wednesday of the month. Kristi Dougherty moved and Karen Hansen 2nd. Passed.

JULY 15 WILL BE THE NEXT MEETING OF THE BOARD OF DIRECTORS AT 6:00 PM AND THE MEMBERSHIP MEETING AT 6:30 PM.

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